CPA-LED PAYROLL SUPPORT · CODE: S-05
Payroll Services& Payroll Tax Compliance
Accurate payroll processing and payroll tax compliance that help businesses pay employees on time while meeting regulatory requirements.
CPA-Supervised Calculations · Federal, State & Local Tax Compliance
Recurring Payroll Cycle
Calculations · Withholdings · Tax Filings
CPA Oversight
PHASE 01
· Intake & Setup
Employee Profiles & Pay Schedules
Compensation types, rates & tax withholding profiles
Verified
PHASE 02
· Calculation
Wages, Deductions & Benefits
Gross-to-net calculations, overtime & garnishments
Balanced
PHASE 03
· Compliance
Federal & State Tax Withholding
Social Security, Medicare, FUTA & state remittances
Active
PHASE 04
· Reporting
Statutory Filings & Reconciliations
Forms 941, 940, W-2/1099 & general ledger sync
Audit-Ready
Timely Direct Deposits & Remittances
100% Compliant
SERVICE BRIEF
Payroll Processing & Tax Compliance
At Jay & Co. CPA PLLC, we provide accurate payroll processing and payroll tax compliance support to help businesses pay employees correctly, on time, and in accordance with federal and state requirements. Our payroll service focuses on proper wage calculation, tax withholding, employee classification, payroll reporting, and timely payroll tax deposits.
We take a detailed approach to payroll by reviewing employee setup, compensation types, pay schedules, deductions, benefits, overtime rules, payroll tax accounts, and employer filing obligations.
For businesses, we also consider federal income tax withholding, Social Security and Medicare taxes, unemployment taxes, contractor payments, and year-end payroll reporting.
Our goal is to help you maintain a reliable payroll process, reduce compliance risks, and keep payroll records clean and audit-ready.
CPA-Led Oversight · Reduced Compliance Risk
By integrating payroll execution directly with professional accounting and tax advisory, we protect your business from costly late deposit penalties, withholding mismatches, and filing errors.
Operational Framework
Core Payroll Pillars
CPA Standard
Wage & Withholding Calculations
Accuracy
Proper calculation of gross pay, overtime rules, pretax/post-tax deductions, and federal/state/local tax withholdings.
Payroll Tax Deposit Deadlines
Timeliness
Scheduled, timely remittances for federal withholding, Social Security, Medicare, and state unemployment taxes to prevent penalties.
Worker Classification Integrity
Compliance
Clear distinction between W-2 employees and 1099 independent contractors to eliminate misclassification vulnerabilities.
Audit-Ready Payroll Records
Recordkeeping
Clean payroll journals, reconciliations to the general ledger, and organized documentation ready for tax season and regulatory review.
Clean & Audit-Ready Operations
RECURRING OPERATIONAL WORKFLOW
The Recurring Payroll & Compliance Cycle
A structured operational pathway connecting employee compensation, gross-to-net calculations, scheduled payroll tax deposits, and statutory reporting.
PHASE 01
Setup Integrity
Intake & Setup
Payroll Information
Reviewing employee setup, compensation types, pay schedules, hourly/salary rates, and withholding forms (W-4 / state equivalents).
Employee Setup & W-4 Verification
PHASE 02
Calculation Precision
Verification
Processing & Review
Gross wage calculation, overtime rules, deductions, benefits, reimbursements, garnishments, and pre-tax benefit adjustments.
Gross-to-Net Balance & Overtime Rules
PHASE 03
On-Time Payout
Disbursement
Payroll Execution
Accurate, on-time employee compensation distribution via direct deposit or payment methods with complete pay stub records.
Direct Deposit & Payment Summaries
PHASE 04
Statutory Deadlines
Filing & Deposits
Tax Compliance & Filing
Federal income tax withholding, Social Security and Medicare taxes, unemployment taxes (FUTA/SUTA), and scheduled tax deposits.
Federal & State Tax Remittances
PHASE 05
Audit-Ready Books
Reconciliation
Reporting & Records
Form 941, Form 940, W-2, W-3, and 1099 reporting support, payroll reconciliations, and clean, audit-ready records.
Quarterly Returns & Year-End Reporting
Continuous Reconciliation · Audit-Ready Documentation
Each payroll run is balanced against bank accounts and mapped directly to your general ledger for seamless quarterly and year-end compliance.
Semi-Monthly / Bi-Weekly Schedules
COMPLIANCE & REGULATORY OVERSIGHT
Dedicated Payroll Tax Compliance
Structured oversight designed to help businesses meet federal, state, and local employer tax obligations accurately and on time.
Federal & State Compliance Standards
Federal & State Withholding
·
Every Pay Cycle
Income Tax Withholding & Wage Adjustments
Accurate calculation and withholding of federal and state income taxes based on current employee withholding certificates (Form W-4 and state equivalents), pre-tax benefit deductions, and wage thresholds.
Statutory Rule
FICA & Unemployment Compliance
·
Recurring / Quarterly
Social Security, Medicare & Unemployment Taxes
Strict adherence to employer and employee Social Security (OASDI) and Medicare obligations, alongside Federal Unemployment Tax Act (FUTA) and state unemployment tax compliance and rate tracking.
Employer Match
Deposit Schedules
·
Scheduled Remittances
Payroll Tax Deposits & Filing Deadlines
Timely remittance of federal and state payroll tax liabilities to prevent late-deposit penalties, managing monthly, semi-weekly, or quarterly deposit schedules as mandated by taxing authorities.
Deadline Control
Classification Rigor
·
Setup & Ongoing
Employee vs. Independent Contractor Classification
Reviewing worker relationships to ensure proper classification between W-2 payroll employees and 1099 independent contractors, mitigating worker misclassification exposures.
Risk Mitigation
Statutory Reporting
·
Quarterly & Year-End
Form 941, 940, W-2, W-3 & 1099 Reporting Support
Preparation, review, and filing support for Employer Quarterly Federal Tax Returns (Form 941), Annual Federal Unemployment Returns (Form 940), employee Wage and Tax Statements (Form W-2 / W-3), and Form 1099 filings.
Regulatory Filing
TECHNICAL REVIEW SCOPE
Technical Areas We Review
A thorough, CPA-supervised evaluation of your payroll structure, wage calculations, statutory withholdings, and compliance filings.
8 Comprehensive Focus Dimensions
AREA 01
Master Profiles & Schedules
CPA Review
Employee setup, pay rates, and payroll schedules
Verification of new hire documentation, pay frequencies (weekly, bi-weekly, semi-monthly, monthly), salary/hourly wage tables, and direct deposit setups.
AREA 02
Tax Calculations
CPA Review
Federal and state payroll tax withholding
Precise income tax withholding calculations aligned with Form W-4 allowances, state tax agency tables, and local tax requirements where applicable.
AREA 03
FICA & Unemployment
CPA Review
Social Security, Medicare, and unemployment tax compliance
Accurate computation of employee deductions and employer matching for FICA taxes (Social Security & Medicare), plus FUTA and SUTA rate management.
AREA 04
Statutory Deadlines
CPA Review
Payroll tax deposits and filing deadlines
Disciplined scheduling and execution of payroll tax deposits across federal, state, and local agencies to avoid penalties and interest charges.
AREA 05
Tax Return Filings
CPA Review
Form 941, Form 940, W-2, W-3, and 1099 reporting support
Preparation, quarterly reconciliation, and timely submission of quarterly Form 941, annual Form 940, employee W-2s, W-3 summaries, and 1099s.
AREA 06
Classification Review
CPA Review
Employee vs. independent contractor classification
CPA-guided evaluation of worker duties and contracts to uphold statutory labor classifications and reduce contractor misclassification liabilities.
AREA 07
Deductions & Benefits
CPA Review
Payroll deductions, benefits, reimbursements, and garnishments
Proper handling of pre-tax and post-tax benefit plans (health, retirement 401k), expense reimbursements, and legally mandated wage garnishments.
AREA 08
Year-End & Ledgers
CPA Review
Payroll reconciliations and year-end payroll reporting
Regular reconciliation of payroll reports to general ledger wage and tax liability accounts, ensuring clean audit trails for year-end tax returns.
Backed by Licensed CPA Standards & Practical Experience
Our payroll service is supervised by licensed CPAs, ensuring accurate numbers, tight compliance controls, and clean records ready for your annual tax return.
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GET STARTED
Need Help Managing Payroll and Payroll Tax Compliance?
Employee setup, tax withholding, payroll deposits, classification, reporting, and year-end filings can create significant administrative and compliance responsibilities. Jay & Co. CPA PLLC provides practical payroll support to help businesses maintain accurate records and meet payroll obligations.
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Founder-led CPA support for individuals, professionals, and small businesses. We help clients stay compliant, keep records organized, reduce tax surprises, and make confident financial decisions through tax preparation, bookkeeping, payroll, QuickBooks, and advisory services.